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Create a Certificate of Rent Paid (CRP)
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For rental property owners and managing agents
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If you own or manage a rental property and rent living space to someone, you must provide a CRP to each renter if either of these apply:
- Property tax was payable on the property.
- The property is tax-exempt, but you made payments in lieu of property taxes.
You must give each renter a CRP by January 31 of each year.
Subscribe to CRP email updates.
New Certificate of Rent Paid Requirement
Beginning with 2024 Certificates of Rent Paid, you must create and submit all Minnesota CRPs using e-Services.
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Before getting started, you must sign up for an e-Services account if you do not have one already.
There are two options to create CRPs in e-Services:
- Enter Manually: Typically, this process is easier to use if you have a small number of renters, properties, or units.
- Import from File: Importing your CRP data from a spreadsheet allows you to create CRPs for multiple addresses using one file. This process is typically easier to use if you have multiple properties or many units. To learn more about formatting your file to import, visit Certificates of Rent Paid File Formats.
For more information about creating CRPs, visit CRP e-Services Instructions.
Log in to e-Services
Individuals
To sign up, go to the e-Services login page and select Create a username below the username fields.
To create a username, individuals are required to provide:
- Your Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)
- Refund or Amount Due from your Minnesota Individual Income Tax return or a Property Tax Refund return filed within the last 3 years
Businesses
All business users have access to the CRP system in e-Services. If you currently create CRPs using e-Services, you will be able to access and import your data in the same way as previous years. This update includes a new step-by-step process which will be available to all users.
Learn more about e-Services and how to sign up as a business user, visit our e-Services Information webpage.
To help determine which account type to use, visit e-Services Account Types for CRPs.
Beginning with 2024 CRPs, property owners and managing agents will not be able to create CRPs using third-party software or a printed form. This change begins with 2024 CRPs. You can still create or update CRPs for previous years outside of e-Services.
If the software you use allows you to export CRP data into a spreadsheet, the spreadsheet can be formatted to upload into our e-Service system. You can find more information about our requirements for the spreadsheet on our Certificates of Rent Paid File Formats webpage.
Rent in a Motel or Hotel
Individuals who stay in a motel or hotel can qualify to receive a CRP if it is their permanent residence and if the stay is 30 consecutive days or more. Line 1 of the CRP must be for rent only, not for any services. Often, motels and hotels are unaware of the requirement to fill out the CRP for the renter. The renter may contact the department to request a Rent Paid Affidavit (RPA) to take the place of the CRP if the hotel or motel refuses to complete a CRP.
Campgrounds, Travel Trailers, and Campers
Individuals who reside in campgrounds, travel trailers, and campers do not receive a CRP, even if they rented there for extended periods. This is true even if they do not have a permanent residence elsewhere. Sales tax is paid on such units, not property tax. Also, CRPs are not issued for land rented for a trailer (unless it is considered a permanent situation involving a mobile home park).
In November 2024, you will receive a Notice of Proposed Property Tax for Taxes Payable in 2025 from your county treasurer.
By state law-as an owner of rental housing-you are required to:
- mail or hand deliver a copy of the notice to your tenants; or
- post a copy of your notice in a conspicuous place on the premises occupied by your tenants.
The purpose of providing copies or posting the notice is to notify tenants of proposed property tax increases or decreases on the building, which may affect their rent payments.
You must post, mail or hand deliver a copy of your Notice of Proposed Property Tax to your tenants by:
- November 27, 2024; or
- no later than three days after you receive the notice, whichever is later.
If You Want Your Notice to be Mailed to a Different Address
While the Notice of Proposed Property Tax is normally mailed to the same address as the property tax bill, owners of rental housing may call or write their county treasurer to request the notice be mailed to a different address.
